{"id":9321,"date":"2020-07-28T12:54:15","date_gmt":"2020-07-28T12:54:15","guid":{"rendered":"https:\/\/www.sysinfotools.com\/blog\/?p=9321"},"modified":"2026-01-30T11:30:21","modified_gmt":"2026-01-30T11:30:21","slug":"access-archived-emails-in-outlook","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/","title":{"rendered":"How to Access Archived Emails in Outlook 2007, 2010, 2016, 2019?"},"content":{"rendered":"<div class=\"block_sum\"><strong>Summary:-<\/strong> The blog lists the moderate solutions for the query \u2018how to access archived emails in Outlook\u2019. An archive file is a collection of multiple files compressed together to save space. Saving space does not mean occupying any space at all, rather it occupies less space in the memory. These piling of archive files can fill up the space of inbox and lead to various inconsistencies. To avoid such issues, use the <a href=\"https:\/\/www.sysinfotools.com\/recovery\/pst-recovery.php\"><strong>PST File Recovery<\/strong><\/a> Tool and keep your data safe. We will further discuss multiple ways to retrieve the archived files in Outlook for smooth processing.<\/p>\n<p class=\"blog-btn\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-PST-recovery.exe\"><i class=\"icon-windows\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/pst-recovery.php\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/p>\n<\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Reasons_Behind_Archiving_Outlook_Emails\" >Reasons Behind Archiving Outlook Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Methods_to_Access_Archived_Emails_in_Outlook_Manually\" >Methods to Access Archived Emails in Outlook Manually<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Method_1_Retrieve_Archived_Emails_in_Outlook_2007_and_2010\" >Method 1: Retrieve Archived Emails in Outlook 2007 and 2010<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Method_2_How_to_Archive_Emails_in_Outlook_2016\" >Method 2: How to Archive Emails in Outlook 2016<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Method_3_Auto_Recover_Archived_Emails_from_MS_Outlook\" >Method 3: Auto Recover Archived Emails from MS Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Reasons_Behind_Archiving_Outlook_Emails\"><\/span>Reasons Behind Archiving Outlook Emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Leaves an individual to a non-congested inbox that will be easier to manage.<\/li>\n<li>The user will not lose track of crucial data files.<\/li>\n<li>Allows quick access to your Outlook emails.<\/li>\n<li>Secures the business from the possibility of legal action.<\/li>\n<\/ul>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Methods_to_Access_Archived_Emails_in_Outlook_Manually\"><\/span>Methods to Access Archived Emails in Outlook Manually<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We will discuss the methods to access archived emails in Outlook.<\/p>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_1_Retrieve_Archived_Emails_in_Outlook_2007_and_2010\"><\/span>Method 1: Retrieve Archived Emails in Outlook 2007 and 2010<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>First, go to the File menu.<\/li>\n<li>Now, redirect to the\u00a0 Archive Option.<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2020\/07\/aid6610703-v4-728px-Archive-in-Outlook-2007-Step-1-Version-2.jpg\" alt=\"recover archive in outlook\" width=\"337\" height=\"200\" \/><\/li>\n<li>Hit the <strong>Archive this folder and all sub-folders <\/strong>option, and then choose the folder that you wish to archive. Any sub-folder of the folder you pick is included in this manual archive strategy. <img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2020\/07\/aid6610703-v4-728px-Archive-in-Outlook-2007-Step-2-Version-2.jpg\" alt=\"archive in ms outlook\" width=\"337\" height=\"200\" \/><\/li>\n<li>In the <strong>Archive items older than <\/strong>field, type in a date.<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2020\/07\/aid6610703-v4-728px-Archive-in-Outlook-2007-Step-3-Version-2.jpg\" alt=\"archive in ms outlook\" width=\"337\" height=\"200\" \/><\/li>\n<li>Now, under the Archive file window, search the file you wish to archive using the <strong>Browse<\/strong> button.<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2020\/07\/aid6610703-v4-728px-Archive-in-Outlook-2007-Step-4-Version-2.jpg\" alt=\"archive in ms outlook\" width=\"337\" height=\"200\" \/><\/li>\n<li>Next, type in a <strong>new name<\/strong> for the archive file and tap <strong>Ok<\/strong>. The path of the archive file will display in the archive box.<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2020\/07\/aid6610703-v4-728px-Archive-in-Outlook-2007-Step-5-Version-2.jpg\" alt=\"archive in ms outlook\" width=\"337\" height=\"200\" \/><\/li>\n<li>Pick the Include items with \u201c<strong>Do not AutoArchive<\/strong>\u201d checkbox to include any items that might be individually marked to be excluded from automatic archiving. The option does not exclude any items, it just avoids the not auto-archive\u2019\u2019 for this particular step.<\/li>\n<\/ol>\n<p><strong>Note:<\/strong> Saving the file to your Home Drive (M:) will be included in your memory space. Besides, another possible location you can save your archived PST files is desktop. Always remember the location of your archived Outlook files.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_2_How_to_Archive_Emails_in_Outlook_2016\"><\/span>Method 2: How to Archive Emails in Outlook 2016<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you have not enabled AutoArchive in Outlook, then you can try archive emails portably. Believe it or not, it is a good way to filter your inbox mails. Follow the below-mentioned steps to sort out your inbox emails.<\/p>\n<ol>\n<li>Firstly, redirect to the<strong> File<\/strong> menu -&gt; choose <strong>Info<\/strong>.<\/li>\n<li>Secondly, go to the <strong>Cleanup Tools<\/strong> next to Mailbox Cleanup and hit the <strong>Archive<\/strong> tab.<\/li>\n<li>Thirdly, pick a <strong>folder<\/strong> you wish to archive. Outlook will save the folder along with its subfolders. If you pick &#8220;Outlook&#8221; (the highest level folder), all of the items in Outlook will be migrated to a new data file.<\/li>\n<li>Next, choose your<strong> archive<\/strong> options like item date.<\/li>\n<li>Press the <strong>OK<\/strong> button and Outlook will start archiving your mail and other items, depending on the folder you picked.<\/li>\n<\/ol>\n<p>Moreover, an individual can archive Outlook mail as you wish and migrate the archive\u00a0Outlook PST file to a hard drive to save space. Although, when you wish to view those old emails again, just access it with the .pst file.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_3_Auto_Recover_Archived_Emails_from_MS_Outlook\"><\/span>Method 3: Auto Recover Archived Emails from MS Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To overpower the limitations of the standard method, one can try using a commercialized product. One such product is the <a href=\"https:\/\/www.sysinfotools.com\/blog\/best-pst-repair-tool-for-windows\/\"><strong>PST File Repair Tool<\/strong><\/a>. Instead of archiving the important files, one can simply take a backup of crucial PST files on a portable device, PC, or another email client. Below mentioned are some of the best features offered by the utility.<\/p>\n<p><strong>Features:<\/strong><\/p>\n<ul>\n<li>It recovers all Outlook mailbox items like calendars, email messages, distribution groups, contacts, journals, to do&#8217;s, etc.<\/li>\n<li>There is no restriction on the size of the loading file in the software.<\/li>\n<li>The utility downloads the <a href=\"https:\/\/www.sysinfotools.com\/blog\/repair-outlook-pst-files\/\"><strong>recovered Outlook PST files<\/strong><\/a> into various file formats such as MBOX, DBX, EML, PST, MSG, etc.<\/li>\n<li>Deliberately restores password- encrypted Outlook PST Files.<\/li>\n<li>Avails Snapshot feature to prevent the re-scanning of resultant PST file.<\/li>\n<\/ul>\n<p><strong>Explore More: <a href=\"https:\/\/www.sysinfotools.com\/blog\/solved-error-outlook-mailbox-size-limit-exceeded\/\">Outlook Mailbox Size Limit Exceeded<\/a><\/strong><\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Above, we have mentioned a method to solve the query \u2018How to access archived emails in Outlook. Well to focus on the query we have stated relevant methods. Importantly, the methods include manual as well as automated strategy to acquire the same. However, it is often frustrating to solve such queries with a manual approach as they are tedious and lengthy. Whereas, the verified approaches are known for their easy to use experience. Furthermore, these approaches use a level algorithm to provide an individual user- friendly interface for a better experience.<\/p>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;9321&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Access Archived Emails in Outlook 2007, 2010, 2016, 2019?&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- The blog lists the moderate solutions for the query \u2018how to access archived emails in Outlook\u2019. An archive file<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/access-archived-emails-in-outlook\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":9327,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1588],"tags":[1629],"class_list":["post-9321","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook","tag-archive-email-in-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Access Archived Emails in Outlook 2007, 2010, 2016, 2019?<\/title>\n<meta name=\"description\" content=\"All the manual methods to solve the query of how to access archived emails in MS Outlook 2019 &amp; 2016 explained briefly with the screenshots.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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