{"id":8901,"date":"2025-02-11T05:50:34","date_gmt":"2025-02-11T05:50:34","guid":{"rendered":"https:\/\/www.sysinfotools.com\/blog\/?p=8901"},"modified":"2026-08-04T06:31:51","modified_gmt":"2026-08-04T06:31:51","slug":"convert-office-365-emails-to-pdf","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/","title":{"rendered":"2 Verified Methods to Convert Office 365 Emails to PDF"},"content":{"rendered":"<div class=\"block_sum\">\n  <p>If you find your Office 365 mailbox overfilled and need to free up space from the Exchange server. Then, download Office 365 emails on the local system in a universal file format, i.e., PDF. It will be one of the best decisions to keep your data secure and preserve its formatting and integrity. This blog will help you to convert Office 365 emails to PDF with some free manual solutions. Ultimately, you can choose the <a href=\"https:\/\/www.sysinfotools.com\/office365-backup.php\"><strong>Office 365 Backup Tool<\/strong><\/a> for an instant and hassle-free download.<\/p>\n<div class=\"blog-btn\">\n<ul id=\"db-btn-container\" class=\"nav nav-tabs mt-4\" role=\"tablist\">\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link active\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li>\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li>\n<\/ul>\n<div id=\"db-btn-containerContent\" class=\"tab-content my-2\">\n<div id=\"windows\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/Sysinfo-Office-365-Backup-Tool_win.exe\"><i class=\"icon-windows\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/office365-backup.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<div id=\"mac\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/Sysinfo-Office-365-Backup-Tool-mac.dmg\"><i class=\"icon-apple\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/mac-office365-backup.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<\/div><\/div><\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/#Why_Change_Office_365_Emails_in_PDF_Format\" >Why Change Office 365 Emails in PDF Format?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/#How_to_Convert_Office_365_Emails_to_PDF\" >How to Convert Office 365 Emails to PDF?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/#Manual_Way_to_Convert_Office_365_to_PDF\" >Manual Way to Convert Office 365 to PDF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/#Which_Automated_Tool_Convert_Office_365_Emails_to_PDF\" >Which Automated Tool Convert Office 365 Emails to PDF?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Change_Office_365_Emails_in_PDF_Format\"><\/span>Why Change Office 365 Emails in PDF Format?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Go through the given reasons to learn the need to convert Microsoft 365 to PDF. These are:<\/p>\n<ul>\n<li>Prevention from unauthorized access and other attacks by encrypting PDF files.<\/li>\n<li>PDFs are flexible, scalable, and portable in nature. Thus, can preserve the data stored in it for the long term.<\/li>\n<li>Provides great accessibility to data from anywhere at any time without the Internet.<\/li>\n<li>PDF files can easily store large attachments and other data with ease in a single file without losing formatting.<\/li>\n<li>An ideal format for sharing, maintaining records, keeping digital evidence, printing, and more.<\/li>\n<\/ul>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Convert_Office_365_Emails_to_PDF\"><\/span>How to Convert Office 365 Emails to PDF?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This section elaborates on approaches involving a manual method and a professional tool to backup Office 365 to PDF. These methods are easy to perform and have minimum steps. However, for the manual method, you may have some other limitations. Let&rsquo;s know the procedure now.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Manual_Way_to_Convert_Office_365_to_PDF\"><\/span>Manual Way to Convert Office 365 to PDF<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>For this, we will be using the Outlook Web App where Office 365 emails are stored. Follow these steps:<\/p>\n<ol>\n<li>Sign into your Office 365 account and open the <strong>Outlook Web App<\/strong>.<\/li>\n<li>Further, pick the emails to save by checking the box beside them.<\/li>\n<li>Then, click the <strong>three-dot icon<\/strong> from the top right corner and choose <strong>Print<\/strong>.<\/li>\n<li>Or, press <strong>Ctrl + P<\/strong> to directly open the Print dialog box.<\/li>\n<li>Later, set the destination to <strong>Save as PDF<\/strong> and choose other options.<\/li>\n<li>Click <strong>Save<\/strong> and in the open dialog, give a file name and select a location.<\/li>\n<li>Lastly, press the <strong>Save<\/strong> button to save Outlook 365 email as PDF.<\/li>\n<\/ol>\n<h4 class=\"wp-block-heading\">Shortcomings of the Manual Method<\/h4>\n<ul>\n<li>Not ideal for organizations and business owners who have large mailboxes.<\/li>\n<li>Cannot convert multiple emails with large attachments to PDFs at once.<\/li>\n<li>No guarantee to retain formatting or data integrity and data can be missing.<\/li>\n<\/ul>\n<p>Thus, if you want to keep emails in their original form and have more options to save as PDFs. Then, switch to a professional tool.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Which_Automated_Tool_Convert_Office_365_Emails_to_PDF\"><\/span>Which Automated Tool Convert Office 365 Emails to PDF?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you are an Office user and want to save your emails in PDF format in bulk without compromising data. Then, opt for the <strong>SysInfo Office 365 Backup Tool<\/strong>. This tool is multifunctional and can convert bulk emails in just no time to PDF or other formats. Other than this, it enables users to perform a secure and efficient conversion unlike manual ways, and needs no expertise. Moreover, it provides an option to backup all-size emails with or without attachments, helps remove duplicates, and much more. You can find some of its eminent features as follows:<\/p>\n<ul>\n<li>Offers to preview the emails and attachments embedded before converting to PDF.<\/li>\n<li>Securely backups data in case the <a href=\"https:\/\/www.sysinfotools.com\/blog\/retention-policy-in-office-365\/\"><strong>retention policy in Office 365<\/strong><\/a> fails to keep for a longer period.<\/li>\n<li>Preserve the folder hierarchy and formatting till the end for all the mailbox items, including emails.<\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\">Steps to Convert Office 365 Emails to PDF<\/h4>\n<ol>\n<li>Run the Office 365 Backup Software and choose to <strong>Backup<\/strong> emails.<\/li>\n<li>Next, <strong>Sign In<\/strong> with the correct credentials for your Office 365 account.<\/li>\n<li>Choose the required mailboxes and user IDs from which to save data. Hit <strong>Next<\/strong>.<\/li>\n<li>Select the email folders from the Preview Panel to convert and tap <strong>Next<\/strong>.<\/li>\n<li>After that, pick <strong>PDF <\/strong>from the saving menu of File Formats and click <strong>Next<\/strong>.<\/li>\n<li>Select the optional filters to apply to the resultant PDF file and tap <strong>Next<\/strong>.<\/li>\n<li>At last, click <strong>Destination Path<\/strong> to describe the location, and finally, press <strong>Convert<\/strong>.<\/li>\n<\/ol>\n<p>With this, the process of Office 365 to PDF conversion is completed with 100% accuracy.<\/p>\n\n<p><strong>Also Read: <a href=\"https:\/\/www.sysinfotools.com\/blog\/export-office-365-to-csv\/\" target=\"_blank\" rel=\"noopener\">Export Office 365 to CSV<\/a><\/strong><\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To summarize, this blog depicts various techniques to convert Office 365 emails to PDF. We begin with learning the reasons for conversion and then get to know about the two best solutions. Among them, the professional tool is highly recommended by experts as it contains zero risks and has no limitations. Moreover, with the demo version, you can convert 50 emails per folder for free. Or else, if you want to go for a freeway with some downsides, use the manual method.<\/p>\n<h4 class=\"faq_heading\">Frequently Asked Questions<\/h4>\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1739252202157\"><strong class=\"schema-faq-question\">Q. Is it possible to do Office 365 to PDF conversion in bulk?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> Yes, it is possible. Use the Office 365 Backup Tool for performing bulk conversion of O365 emails in PDF format within seconds. Moreover, you can also choose additional features and have a seamless conversion experience.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1739252227480\"><strong class=\"schema-faq-question\">Q. How to export Office 365 data to PDF without data loss?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> Convert Office 365 emails to PDF without data loss following these steps:<br\/>1. Start the <strong>Office 365 Email Backup Tool<\/strong> and opt for <strong>Backup<\/strong>.<br\/>2. <strong>Sign In<\/strong> to Office 365 by providing the email.<br\/>3. Select the User ID and Office mailboxes and click <strong>Next<\/strong> to choose email folders.<br\/>4. Further, tap <strong>Next,<\/strong> select <strong>PDF<\/strong> format, and again click <strong>Next<\/strong> to apply filters.<br\/>5. In the end, provide a <strong>Destination Path<\/strong> and click <strong>Convert<\/strong> to complete the export.<\/p> <\/div> <\/div>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;8901&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;4&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (4 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;2 Verified Methods to Convert Office 365 Emails to PDF&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (4 votes)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you find your Office 365 mailbox overfilled and need to free up space from the Exchange server. Then, download<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/convert-office-365-emails-to-pdf\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":17571,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[528],"tags":[],"class_list":["post-8901","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-mail-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>2 Verified Methods to Convert Office 365 Emails to PDF<\/title>\n<meta name=\"description\" content=\"Explore the most beneficial methods to convert Office 365 emails to PDF and get the best guide to save Outlook 365 Email as PDF in bulk.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" 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