{"id":8713,"date":"2019-10-14T12:10:25","date_gmt":"2019-10-14T12:10:25","guid":{"rendered":"https:\/\/www.sysinfotools.com\/blog\/?p=8713"},"modified":"2025-02-11T12:43:27","modified_gmt":"2025-02-11T12:43:27","slug":"sync-gmail-with-outlook","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/","title":{"rendered":"How to Sync Gmail with Outlook: Pro Solution"},"content":{"rendered":"<div class=\"block_sum\">\r\n  <p><strong>Summary:<\/strong> Many users face difficulty managing multiple email accounts. So, they prefer to sync all email accounts to one with the best features. Similarly, if you are a Gmail and Outlook user simultaneously, sync Gmail with Outlook. This can be a game changer in email management. Wondering how? Well, there are different ways to do so. One of the great starts is the <a href=\"https:\/\/www.sysinfotools.com\/gmail-backup.php\"><strong>Gmail Backup Tool<\/strong><\/a>. This will not only synchronize your Gmail account to Outlook but also provide a backup facility. Let us move forward to learn how users can add Gmail to Outlook seamlessly.<\/p>\r\n<div class=\"blog-btn\">\r\n<ul id=\"db-btn-container\" class=\"nav nav-tabs mt-4\" role=\"tablist\">\r\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link active\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li>\r\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li>\r\n<\/ul>\r\n<div id=\"db-btn-containerContent\" class=\"tab-content my-2\">\r\n<div id=\"windows\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfo-Gmail-Backup_win.exe\"><i class=\"icon-windows\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/gmail-backup.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\r\n<div id=\"mac\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfo-Gmail-Backup_mac.dmg\"><i class=\"icon-apple\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/gmail-backup-for-mac.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\r\n<\/div><\/div><\/div>\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Understanding_Gmail_and_Outlook_Platforms\" >Understanding: Gmail and Outlook Platforms<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Why_Configure_Gmail_Account_in_Outlook\" >Why Configure Gmail Account in Outlook?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#How_to_Setup_Gmail_in_Outlook_Manually\" >How to Setup Gmail in Outlook Manually?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Stage_1_Prepare_Gmail_For_IMAP\" >Stage 1: Prepare Gmail For IMAP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Stage_2_Configure_Gmail_in_Outlook\" >Stage 2: Configure Gmail in Outlook<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Sync_Gmail_with_Outlook_Using_Professional_Software\" >Sync Gmail with Outlook Using Professional Software<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Understanding_Gmail_and_Outlook_Platforms\"><\/span>Understanding: Gmail and Outlook Platforms<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p>When we discuss popular email services, Gmail and Outlook are at the top of the list. Bothe offers multiple unique features, enhancing users&#8217; email management experience.<strong> Gmail<\/strong> is an email service provided by Google and has a user-friendly interface. Moreover, it poses robust search capabilities like operators, filters, and more. It is designed for both personal and professional needs.<\/p>\r\n<p>On the other hand, <strong>Outlook<\/strong> provides powerful tools to manage organizations work and communication. Moreover, it integrates well with MS Office 365 applications, maintaining an uninterrupted workflow. In addition, Outlook provides many such features that Gmail may lack. As a result, users tend to sync Gmail with Outlook. Let us explore some other reasons as well.<\/p>\r\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Configure_Gmail_Account_in_Outlook\"><\/span>Why Configure Gmail Account in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p>Here are various purposes for adding Gmail to an Outlook account:<\/p>\r\n<ul>\r\n<li>Firstly, it serves as a unified inbox. This means one can handle both mailboxes on a single platform.<\/li>\r\n<li>Outlook&rsquo;s Clean Up Tool helps to de-clutter the inbox by removing duplicates.<\/li>\r\n<li>Syncing Gmail to Outlook gives access to various Office tools, making workflow smooth.<\/li>\r\n<\/ul>\r\n<p>Hence, these are advantages that users get. Moving to the procedure section. There are two ways to sync Gmail to Outlook: manual configuration or using a professional tool to migrate all Gmail data to Outlook. Let us first begin with the manual process.<\/p>\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Setup_Gmail_in_Outlook_Manually\"><\/span>How to Setup Gmail in Outlook Manually?<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p>Here&rsquo;s a straightforward guide, involving two stages. Follow them to sync Gmail with Outlook:<\/p>\r\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Stage_1_Prepare_Gmail_For_IMAP\"><\/span>Stage 1: Prepare Gmail For IMAP<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<ol>\r\n<li>First, log in to your Gmail account.<\/li>\r\n<li>Click on the <strong>Gear icon<\/strong> (at top-right). Go to <strong>Settings<\/strong>.<\/li>\r\n<li>After that, find and switch to the <strong>Forwarding and POP\/IMAP<\/strong> tab.<\/li>\r\n<li>Scroll down and find the IMAP Access section.<\/li>\r\n<li>Select the <strong>Enable IMAP<\/strong> radio button<strong>.<\/strong><\/li>\r\n<\/ol>\r\n<p>This allows Outlook to access your Gmail messages.<\/p>\r\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Stage_2_Configure_Gmail_in_Outlook\"><\/span>Stage 2: Configure Gmail in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<ol>\r\n<li>Open MS Outlook on your system.<\/li>\r\n<li>Follow<strong> File &gt; Account Settings &gt; Account Settings<\/strong>.<\/li>\r\n<li>Then, click on <strong>New<\/strong> to configure a new account.<\/li>\r\n<li>Choose <strong>Email Account<\/strong> and click<strong> Next<\/strong>.<\/li>\r\n<li>Fill in your <strong>Gmail information<\/strong>:<\/li>\r\n<ul>\r\n<li>Your Name<\/li>\r\n<li>Full Gmail address.<\/li>\r\n<li>Select Account Type <strong>IMAP.<\/strong><\/li>\r\n<li>Incoming Mail Server: <strong>imap.gmail.com<\/strong><\/li>\r\n<li>Outgoing Mail Server (SMTP): <strong>smtp.gmail.com<\/strong><\/li>\r\n<li>User Name: Your full Gmail address.<\/li>\r\n<li>Password: Your Gmail password.<\/li>\r\n<\/ul>\r\n<li>After that, click <strong>More Settings<\/strong>.<\/li>\r\n<li>Under the Outgoing Server tab, check the box that says &lsquo;<strong>My outgoing server (SMTP) requires authentication&rsquo;<\/strong>.<\/li>\r\n<li>Under the <strong>Advanced tab<\/strong>, set:<\/li>\r\n<ul>\r\n<li>Incoming server (IMAP): 993 (SSL)<\/li>\r\n<li>Outgoing server (SMTP): 465 or 587 (SSL or TLS)<\/li>\r\n<\/ul>\r\n<li>Click <strong>OK<\/strong>, then <strong>Next<\/strong>, and finally <strong>Finish<\/strong>.<\/li>\r\n<\/ol>\r\n<p>This is it! You have successfully added your Gmail to Outlook. However, people configure Gmail accounts in Outlook to merge data from both mailboxes into one. This can also be achieved using the professional tool. Let us know how.<\/p>\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sync_Gmail_with_Outlook_Using_Professional_Software\"><\/span>Sync Gmail with Outlook Using Professional Software<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p>Users who want to avoid the hassle of manual processes may consider the <strong>Gmail Backup Tool.<\/strong> This is an efficient tool, simplifying the backup and sync process of Gmail into Outlook. It asks for a few easy clicks and you are done migrating the entire Gmail mailbox to Outlook. If you want to maintain a regular backup, <a href=\"https:\/\/www.sysinfotools.com\/blog\/save-gmail-attachments-to-google-drive-automatically\/\"><strong>Save Gmail to Google Drive<\/strong><\/a> using this software.<\/p>\r\n<p>Moreover, the tool has many advanced features, including:<\/p>\r\n<ul>\r\n<li>It filters duplicate emails from the Gmail mailbox and prevents migration.<\/li>\r\n<li>Users can migrate emails selectively by applying a <strong>Date Filter<\/strong>.<\/li>\r\n<li>Allows to transfer mailbox data along with the attachments associated.<\/li>\r\n<li>It helps to solve the <a href=\"https:\/\/www.sysinfotools.com\/blog\/gmail-out-of-storage\/\"><strong>Gmail Space is Running Out<\/strong><\/a> issue.<\/li>\r\n<\/ul>\r\n<p>Follow the steps below to backup Gmail data to Outlook:<\/p>\r\n<ol>\r\n<li>To begin, run the Gmail Backup Tool, and log in to your Gmail account.<\/li>\r\n<li>You will see the list of mailbox folders appearing. Choose and click <strong>Next<\/strong>.<\/li>\r\n<li>Now, select <strong>PST<\/strong> as the saving option from a list of file formats.<\/li>\r\n<li>Then, apply appropriate filters, if you need a more precise outcome.<\/li>\r\n<li>Lastly, click <strong>Next<\/strong> and <strong>Download<\/strong> to <a href=\"https:\/\/www.sysinfotools.com\/how-to\/export-gmail-emails-to-pst.html\"><strong>Migrate Gmail Emails to PST<\/strong><\/a>.<\/li>\r\n<\/ol>\r\n<p>Further, you can import PST files to Outlook using the Outlook Import\/Export feature.<\/p>\r\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p>The suggested procedure to sync Gmail with Outlook will greatly enhance your email management experience. Follow the steps and enjoy a unified inbox. If you want to take a backup of your Gmail mailbox, go for the suggested professional tool. It is quick, secure, and reliable for all types of users.<\/p>\r\n<h4 class=\"faq_heading\">Frequently Asked Questions<\/h4>\r\n\r\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1727172696536\"><strong class=\"schema-faq-question\">Q. How can I configure a Gmail account in Outlook?<\/strong> <p class=\"schema-faq-answer\">Ans- To configure Gmail to Outlook, follow the steps below:<br\/>1. Firstly, enable IMAP access in Gmail.<br\/>2. Open Outlook and go to Account Settings.\u00a0<br\/>3. Then, click <strong>New<\/strong> > Select <strong>Email Account <\/strong>> <strong>Next<\/strong>.<br\/>4. Enter Gmail details asked > click <strong>More Settings<\/strong>.<br\/>5. Now, fill in the required details in More Settings.<br\/>6. Lastly, click <strong>OK <\/strong>> <strong>Next<\/strong> > <strong>Finish<\/strong>.<br\/>However, if you want a quick backup of your Gmail account, prefer using the Gmail Backup Tool.\u00a0<\/p> <\/div> <\/div>\r\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;8713&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Sync Gmail with Outlook: Pro Solution&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Many users face difficulty managing multiple email accounts. So, they prefer to sync all email accounts to one with<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/sync-gmail-with-outlook\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":15677,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[859],"tags":[],"class_list":["post-8713","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Sync Gmail with Outlook: Pro Solution<\/title>\n<meta name=\"description\" content=\"Do you want to know the process of synchronizing Gmail in Outlook? 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