{"id":3417,"date":"2016-11-30T08:38:22","date_gmt":"2016-11-30T08:38:22","guid":{"rendered":"https:\/\/sysinfotools.com\/blog\/?p=3417"},"modified":"2025-01-16T08:56:25","modified_gmt":"2025-01-16T08:56:25","slug":"how-to-archive-emails-lotus-notes","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/","title":{"rendered":"How To Archive Emails In Lotus Notes"},"content":{"rendered":"<div class=\"block_sum\"><strong>Summary:-<\/strong> hortage of storage area is always a huge inconvenience for Lotus Notes users in their regular basis task. In this article, we will guide you on how to archive emails in Lotus Notes using the manual tricks. Also, you can easily archive emails in Outlook by using the <a href=\"https:\/\/www.sysinfotools.com\/nsf-to-pst-converter.php\"><strong>NSF to PST Converter<\/strong><\/a> Tool. IBM Lotus Notes is a predominantly used business enterprise application integrates instant messaging, browsing, contacts management, team rooms and emailing services. Each Lotus Notes account is linked with a database file known as &nbsp;Notes Storage Facility (NSF) file that effectively preserves calendars, emails, journals, and much more. Due to the legitimate exchange of Lotus Notes Email with several clients, the size of files starts increasing automatically that results in slow down the performance of Lotus Notes. Archiving the files is the best way to reduce the size of NSF files.<p class=\"blog-btn\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-NSF-to-PST-Converter.exe\"><i class=\"icon-windows\"><\/i>  Download<\/a>   <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/nsf-to-pst-converter.php\"><i class=\"icon icon-basket\"><\/i>  Buy Now<\/a><\/p><\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#What_is_Archiving\" >What is Archiving?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#Benefits_of_Archiving_Lotus_Notes_Emails\" >Benefits of Archiving Lotus Notes Emails<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#Methods_to_Archive_Emails_in_Lotus_Notes\" >Methods to Archive Emails in Lotus Notes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#1_Manage_Your_NSF_Emails_Size\" >1. Manage Your NSF Emails Size<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#2_Learn_About_Pre-defined_Settings\" >2. Learn About Pre-defined Settings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#3_Define_Your_Archive_Settings\" >3. Define Your Archive Settings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#4_Schedule_Automatic_Archives_in_Lotus_Notes\" >4. Schedule Automatic Archives in Lotus Notes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#5_Archive_Lotus_Notes_Manually\" >5. Archive Lotus Notes Manually<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#6_Apply_Drag_and_Drop_Trick_to_Archive\" >6. Apply Drag and Drop Trick to Archive<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/#7_Examine_Archived_Messages\" >7. Examine Archived Messages<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_Archiving\"><\/span>What is Archiving?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<!-- \/wp:post-content -->\n\n<!-- wp:paragraph -->\n<p>Archiving is the process of copying old messages to other location for controlling storage space on your computer. It helps to improve your software and computer running performance. It maintains mail database size as well as helps in referencing&nbsp;old mail messages or archived emails. The archiving process increases IT productivity and enables users to retrieve their old misplaced or deleted files simultaneously.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Benefits_of_Archiving_Lotus_Notes_Emails\"><\/span>Benefits of Archiving Lotus Notes Emails<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Following are the major benefits of archiving Lotus Notes Emails:<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Free up the maximum usage of database storage space<\/li><li>Helps to enhance mail server performance after reducing NSF emails size<\/li><li>Archive Lotus Notes NSF emails to intact as a backup<\/li><li>Store Archived emails messages can be accessed any-time by the user.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading -->\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Methods_to_Archive_Emails_in_Lotus_Notes\"><\/span>Methods to Archive Emails in Lotus Notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Manage_Your_NSF_Emails_Size\"><\/span>1. Manage Your NSF Emails Size<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>You can check your NSF file size from its Properties from the File menu in the Lotus Notes to limit your file size. Make sure your NSF file size limit should be less than 500MB.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Open File menu-&gt; Click on Application -&gt; Choose Properties.<\/li><li>Press &#8220;i&#8221; button. It indicates the actual NSF files size after &#8220;Disk Space&#8221; on your Lotus Notes.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Learn_About_Pre-defined_Settings\"><\/span>2. Learn About Pre-defined Settings<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Maximum organizations already placed archive settings in their Lotus Notes. It helps organizations to manage the flow of emails from each user and boosts computer&#8217;s performance.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Click on Actions-&gt; Select ct Archive-&gt; and then Press Settings.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Define_Your_Archive_Settings\"><\/span>3. Define Your Archive Settings<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>user can archive all Lotus Notes emails and can choose a particular time interval for auto-re-archiving. Simply set the criteria to determine how many times Lotus Notes needs to be archived.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Open the suitable application.<\/li><li>Press Actions menu-&gt; Click Archive-&gt; Select Settings option .<\/li><li>Tap on Criteria and check &#8220;Default for last modified&#8221; is selected or not.<\/li><li>Hit on the &#8220;OK&#8221; button to save all the changes.<\/li><li>Double-check the Criteria Option is enabled<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Schedule_Automatic_Archives_in_Lotus_Notes\"><\/span>4. Schedule Automatic Archives in Lotus Notes<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Setting up auto archives will let you save your time and efforts for regular and systematic archiving process.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Open Lotus Notes application<\/li><li>Select Actions menu-&gt; Click on Archive-&gt; Press Settings.<\/li><li>Go to Schedule option and check &#8221; Schedule archiving&#8221; is chosen or not<\/li><li>Now, select the desired time and date on which you want to archive your files.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Archive_Lotus_Notes_Manually\"><\/span>5. Archive Lotus Notes Manually<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>After setting up the automatic archive method, still, you can use the manual method to archive your Lotus Notes files.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Open Lotus Notes application.<\/li><li>Open any specific mail you want to archive<\/li><li>Click on Actions menu-&gt; select Archive option-&gt; and then Archive Now.<\/li><li>Click &#8220;Yes&#8221; to start the archive process as per your pre-defined settings.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Apply_Drag_and_Drop_Trick_to_Archive\"><\/span>6. Apply Drag and Drop Trick to Archive<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>It is another way to archive Lotus Notes manually.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Start Lotus Notes.<\/li><li>Open mail or folder you would like to be archived.<\/li><li>Choose any particular message to archive.<\/li><li>Now, Drag that message(s) to the needed archive in your Navigation pane.<\/li><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading {\"level\":3} -->\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7_Examine_Archived_Messages\"><\/span>7. Examine Archived Messages<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>After completion of the archive process, still, you require to access it intermittently. Your archive file will duplicate the folders you have created in your Lotus Notes account and the others will remain in an organized form.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><li>Open the Lotus Notes<\/li><li>Tap on Archive in Navigation pane.<\/li><li>Choose any specific archive (i.e., Default for previous changed)<\/li><\/ul>\n<p>Hence, we have discussed the step by step procedure to archive emails in Lotus Notes. The archiving feature provides the user with a way to manage the exceeding mailbox size that affects the Lotus Notes performance. The importance of Archiving emails has been diagnosed such as reducing the unwanted server space by eliminating the archived items from the server. Therefore, follow the steps and archive emails in Lotus Notes flawlessly.<\/p>\n<!-- \/wp:list -->\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;3417&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How To Archive Emails In Lotus Notes&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- hortage of storage area is always a huge inconvenience for Lotus Notes users in their regular basis task. In<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/how-to-archive-emails-lotus-notes\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":7736,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[528],"tags":[955,957,958,956,819],"class_list":["post-3417","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-mail-management","tag-archive-emails","tag-archiving-emails-in-lotus-notes","tag-how-to-archive-lotus-notes-emails","tag-how-to-archive-nsf-emails","tag-ibm-lotus-notes"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Archive Emails in Lotus Notes | SysInfoTools<\/title>\n<meta name=\"description\" content=\"Learn how to archive emails in Lotus Notes to manage your primary data files. 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