{"id":18122,"date":"2025-05-21T12:34:20","date_gmt":"2025-05-21T12:34:20","guid":{"rendered":"https:\/\/www.sysinfotools.com\/blog\/?p=18122"},"modified":"2025-12-09T09:09:05","modified_gmt":"2025-12-09T09:09:05","slug":"save-outlook-emails-when-leaving-job","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/","title":{"rendered":"How to Save Outlook Emails when Leaving Job? Best Guide"},"content":{"rendered":"<div class=\"p-4 mb-4\" style=\"border: 2px solid #005EFF; border-radius: 30px;\">\n  <p><strong>User Query:<\/strong><em> &ldquo;Harry decided to quit his job last week and is summing up his desk, IDs, data, and more. His official Outlook ID is in the process of closure. But before that, he needs to save his Outlook emails. He queried how to save Outlook emails before quitting job without any losses.&rdquo;<\/em><\/p>\n<\/div>\n<div class=\"block_sum\">\n  <p><strong>Summary:<\/strong> If you are a user like Harry, trying to find ideal solutions to save Outlook emails when leaving job. Then, you are lucky to have arrived here. This blog post is a detailed guide to backup Outlook data before you finally quit the job. Here, you will explore a <a href=\"https:\/\/www.sysinfotools.com\/hotmail-backup.php\"><strong>Hotmail Backup Tool<\/strong><\/a> and some basic procedures to execute the saving process. We&rsquo;ll briefly elaborate on them below, and you can opt for the one best for you.<\/p>\n  <p>But before that, understand why users find it essential to backup their Outlook data before leaving the job.<\/p>\n<div class=\"blog-btn\">\n<ul id=\"db-btn-container\" class=\"nav nav-tabs mt-4\" role=\"tablist\">\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link active\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li>\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li>\n<\/ul>\n<div id=\"db-btn-containerContent\" class=\"tab-content my-2\">\n<div id=\"windows\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfo-Hotmail-Backup-for-win.exe\"><i class=\"icon-windows\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/hotmail-backup.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<div id=\"mac\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfo-Hotmail-Backup-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/mac-hotmail-backup.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<\/div><\/div><\/div>\n<p>But before that, understand why users find it essential to backup their Outlook data before leaving the job.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#Save_Outlook_Emails_Before_Leaving_Job_Why\" >Save Outlook Emails Before Leaving Job: Why?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#Top_Ways_to_Save_Outlook_Emails_When_Leaving_Job\" >Top Ways to Save Outlook Emails When Leaving Job<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#Manually_Save_Outlook_Emails_Before_Quitting_Job\" >Manually Save Outlook Emails Before Quitting Job<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#Automatically_Save_Outlook_Emails_when_Leaving_Job\" >Automatically Save Outlook Emails when Leaving Job<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Save_Outlook_Emails_Before_Leaving_Job_Why\"><\/span>Save Outlook Emails Before Leaving Job: Why?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A very common query asked by millions of users, but it is very simple. MS Outlook has lots of personal information, your crucial emails, findings, notes, and much more. While leaving your workspace, it may be necessary to save Outlook messages for the following reasons:<\/p>\n<ul>\n<li>Documentation proof for essential information and conversation.<\/li>\n<li>To maintain organizational contacts for future references and the network.<\/li>\n<li>Maintain a record of personal data and achievements during the tenure.<\/li>\n<li>To protect one&rsquo;s confidential information and preserve the property.<\/li>\n<\/ul>\n<p>But to do so, you must have proper authorization, a storage space, and a reliable tool.<\/p>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Top_Ways_to_Save_Outlook_Emails_When_Leaving_Job\"><\/span>Top Ways to Save Outlook Emails When Leaving Job<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you need to move Outlook emails on your Mac or Windows system, there are different solutions available. In this section, we will learn how you can <a href=\"https:\/\/www.sysinfotools.com\/how-to\/export-outlook-emails-to-usb-drive.html\">export Outlook.com emails to USB Drive<\/a> manually or with professional software. The free way might be difficult and has several limitations compared to the expert way.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Manually_Save_Outlook_Emails_Before_Quitting_Job\"><\/span>Manually Save Outlook Emails Before Quitting Job<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Here, we will see different steps for extracting emails on both Mac and Windows machines. Follow the guide below to achieve the desired outcomes with minimal possible risks.<\/p>\n<h4 class=\"wp-block-heading\">1) Export Outlook Emails When Quitting Job on Windows<\/h4>\n<ol>\n<li>Start by opening the Windows Outlook and browsing to the <strong>File<\/strong> tab.<\/li>\n<li>Then, the next step is to opt for <strong>Open &amp; Export<\/strong> and proceed with <strong>Import\/Export<\/strong>.<\/li>\n<li>Through the wizard, go with the <strong>Export to a file<\/strong> and continue to save with <strong>Next<\/strong>.<\/li>\n<li>Further, choose the required format, i.e., <strong>Outlook data file (.pst),<\/strong> and tap on <strong>Next<\/strong>.<\/li>\n<li>Afterward, select the folder containing all your crucial Outlook emails you need to save.<\/li>\n<li>Click <strong>Next<\/strong>, and with the <strong>Browse<\/strong> button, pick a target destination. Choose the option for duplicate files and hit <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<h4 class=\"wp-block-heading\">2) How to Save Outlook Emails When Leaving Job Mac<\/h4>\n<ol>\n<li>Foremost, start <strong>Outlook for Mac<\/strong> and navigate to its <strong>File<\/strong> tab.<\/li>\n<li>There, click on <strong>Export<\/strong> and pick the folder containing the emails.<\/li>\n<li>Further, click <strong>Continue<\/strong>, and with <strong>File Finder<\/strong>, select a storage path.<\/li>\n<li>Finally, input a name for the file and click <strong>Save<\/strong> to extract the emails.<\/li>\n<\/ol>\n<p><strong>Note:<\/strong> The Mac Outlook stores data in .olm format. To store the same on a Windows PC, you must <a href=\"https:\/\/www.sysinfotools.com\/blog\/backup-outlook-emails-to-hard-drive\/\">backup Outlook emails to Hard Drive<\/a>. Alternatively, you can change OLM to PST. Besides this, if you are on Windows, you can save Outlook emails before leaving job in two other ways:<\/p>\n<ol>\n<li>Creating a <strong>PDF <\/strong>of Outlook emails with <strong>Print<\/strong>.<\/li>\n<li>With the <strong>Drag and Drop<\/strong> as <strong>MSG<\/strong> files.<\/li>\n<\/ol>\n<p>However, with all the manual ways, you will face some shortcomings. Let&rsquo;s know about them now.<\/p>\n<h4 class=\"wp-block-heading\">Loopholes of the Manual Method<\/h4>\n<ul>\n<li>Repetition of steps for several Outlook emails is present in all the methods.<\/li>\n<li>Increased size of the resultant Outlook data can lead to loss or corruption.<\/li>\n<li>It is necessary to have MS Outlook installed with healthy data files within it.<\/li>\n<li>No options for saving data selectively or customizing it as per preference.<\/li>\n<\/ul>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Automatically_Save_Outlook_Emails_when_Leaving_Job\"><\/span>Automatically Save Outlook Emails when Leaving Job<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The manual processes do the task, but with the loopholes and time consumption, users often get frustrated. So, instead of putting all the efforts manually, use the <strong>SysInfo Hotmail Backup Tool<\/strong>. This exceptional utility enables users to add Outlook.com email accounts on any OS and seamlessly export data from them. Additionally, the tool imposes no mailbox size limitations, and you can choose many emails at once. Moreover, any user can save data as before without worrying about its integrity.<\/p>\n<p>Even more, the tool allows selective conversion and has other custom filter options. It also provides a demo version to test the performance and save upto 50 emails per folder at no cost.<\/p>\n<h4 class=\"wp-block-heading\">Quick Save Outlook Emails Before Quitting Job<\/h4>\n<ol>\n<li>Run the given tool window on the computer. First, choose an account mode.<\/li>\n<li>Then, enter the right credentials and, with the <strong>Login<\/strong> button, add the Outlook account.<\/li>\n<li>Further, tick the box beside <strong>root folders<\/strong> to save from the Outlook mailbox.<\/li>\n<li>Click <strong>Next<\/strong> and proceed to choose a relevant <strong>file format\/email client<\/strong>.<\/li>\n<li>Afterward, again press Next and with the filters, set a <strong>Save Path<\/strong> for the file.<\/li>\n<li>At last, hit <strong>Start Process.<\/strong> It will start and finish the email saving process with accuracy.<\/li>\n<\/ol>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you want to save Outlook emails when leaving job, you will surely relate to the user query above. Do not worry, and simply browse this blog, and you will find amazing ways to easily save email data. Whether you are a new user or old, a professional tool is best, unlike the manual method, which requires expertise.<\/p>\n<strong>Read Also:<\/strong> <a href=\"https:\/\/www.sysinfotools.com\/blog\/backup-outlook-emails-from-browser\/\">Backup Outlook Emails from Browser<\/a>\n<h4 class=\"faq_heading\">Frequently Asked Questions<\/h4>\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1747826884205\"><strong class=\"schema-faq-question\">Q. What is the best way to back up my Outlook emails?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> The best way to save Outlook emails before leaving job is by using the Hotmail Email Backup Tool. The steps for it are:<br\/>1. Run the advanced software >> <strong>login<\/strong> to the Hotmail (<strong>Outlook<\/strong>) account.<br\/>2. Then, opt emails >> click <strong>Next<\/strong> >> to choose the <strong>saving option<\/strong>.<br\/>3. Click <strong>Next<\/strong> and apply filters and destination >> and press <strong>Start Process<\/strong>.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1747827745800\"><strong class=\"schema-faq-question\">Q. Can I transfer my Outlook emails to another email client like Gmail?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> Yes. You can smoothly transfer Outlook emails to any other email client, like Gmail, or more at once. Simply use the Hotmail Data Backup Software by SysInfo and move data to any desired client with ease.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1747827786837\"><strong class=\"schema-faq-question\">Q. How do I save attachments along with my Outlook emails?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> The professional tool given here automatically saves the email attachments embedded in the Outlook emails. Furthermore, if you need to store them separately, then save them as a PDF and move to the desired location of choice.<\/p> <\/div> <\/div>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;18122&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Save Outlook Emails when Leaving Job? Best Guide&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>User Query: &ldquo;Harry decided to quit his job last week and is summing up his desk, IDs, data, and more.<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":18125,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[528],"tags":[],"class_list":["post-18122","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-mail-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Save Outlook Emails when Leaving Job? Best Guide<\/title>\n<meta name=\"description\" content=\"This blog describes three best solutions to save Outlook emails when leaving job. Explore this guide before quitting your job.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Save Outlook Emails when Leaving Job? Best Guide\" \/>\n<meta property=\"og:description\" content=\"This blog describes three best solutions to save Outlook emails when leaving job. Explore this guide before quitting your job.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/\" \/>\n<meta property=\"og:site_name\" content=\"SysinfoTools Tech Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/sysinfotools\" \/>\n<meta property=\"article:published_time\" content=\"2025-05-21T12:34:20+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-09T09:09:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.sysinfotools.com\/blog\/wp-content\/uploads\/2025\/05\/how-to-save-outlook-emails-when-leaving-job-best-guide-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"698\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Simran Bhatia\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Simran Bhatia\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.sysinfotools.com\/blog\/save-outlook-emails-when-leaving-job\/\"},\"author\":{\"name\":\"Simran Bhatia\",\"@id\":\"https:\/\/www.sysinfotools.com\/blog\/#\/schema\/person\/0bc86a610ba204e43dcf67ac0c4f422a\"},\"headline\":\"How to Save Outlook Emails when Leaving Job? 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