{"id":13824,"date":"2023-07-22T12:09:04","date_gmt":"2023-07-22T12:09:04","guid":{"rendered":"https:\/\/www.sysinfotools.com\/blog\/?p=13824"},"modified":"2024-12-31T05:42:02","modified_gmt":"2024-12-31T05:42:02","slug":"outlook-contact-deduplication","status":"publish","type":"post","link":"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/","title":{"rendered":"Outlook Contact Deduplication Techniques to Dedupe Outlook Contacts"},"content":{"rendered":"<div class=\"block_sum\">\n<p><strong>Summary:<\/strong> Dealing with unnecessary similar Contacts in Outlook can be incredibly frustrating as it quickly consumes valuable storage space. Outlook Contact Deduplication is necessary in such a situation.<\/span><b> <\/b>This educational article will guide you to Deduplicate Outlook Contacts. If you are also facing a similar issue then this article is best suited for you. Stick to the end to find the best method for your issue either by <a href=\"https:\/\/www.sysinfotools.com\/recovery\/outlook-duplicate-remover.php\"><strong>Outlook Duplicate Remover<\/strong><\/a>\u00a0or some manual approaches to\u00a0Dedupe Outlook Contacts.<\/p>\n<div class=\"blog-btn\">\n<ul id=\"db-btn-container\" class=\"nav nav-tabs mt-4\" role=\"tablist\">\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link active\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li>\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li>\n<\/ul>\n<div id=\"db-btn-containerContent\" class=\"tab-content my-2\">\n<div id=\"windows\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-Outlook-Duplicate-Remover-x64.exe\"><i class=\"icon-windows\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/outlook-duplicate-remover.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<div id=\"mac\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"sum-d-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-Outlook-Duplicate-Remover-mac.dmg\"><i class=\"icon-apple\"><\/i> Download<\/a> <a class=\"sum-b-btn\" href=\"https:\/\/www.sysinfotools.com\/mac\/outlook-duplicate-remover\/buy.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon icon-basket\"><\/i> Buy Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/#Why_Deduping_Outlook_Contacts_is_Necessary\" >Why Deduping Outlook Contacts is Necessary?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/#Methods_to_Eliminate_Identical_Outlook_Contacts\" >Methods to Eliminate Identical Outlook Contacts<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/#Method_1_Dedupe_Outlook_Contacts_Sequentially\" >Method 1: Dedupe Outlook Contacts Sequentially<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/#Method_2_Using_the_ImportExport_feature_in_Outlook\" >Method 2: Using the Import\/Export feature in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/#Method_3_Remove_Similar_Contacts_in_Outlook_with_Ease\" >Method 3: Remove Similar Contacts in Outlook with Ease<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Deduping_Outlook_Contacts_is_Necessary\"><\/span>Why Deduping Outlook Contacts is Necessary?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Deduplication is the process of identifying and eliminating redundant contacts. It is necessary for the following reasons.<\/p>\n<ul>\n<li>Firstly, it optimizes the performance of your Outlook Account.<\/li>\n<li>Secondly, the storage space is freed of clutter.<\/li>\n<li>Thirdly, the efficiency of your Outlook Account increases.<\/li>\n<\/ul>\n<p>After going through this section, readers are expected to develop better data management practices to maintain their data effectively. Just as a disciplined lifestyle contributes to a successful life, organizing data files enhances efficiency and work productivity.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Methods_to_Eliminate_Identical_Outlook_Contacts\"><\/span>Methods to Eliminate Identical Outlook Contacts<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This section will be a step-by-step guide for Outlook Contact Deduplication. In this discussion, we will explore three methods: the first and second one involves a manual approach, while the second utilizes <strong>Sysinfo Outlook Duplicate Killer<\/strong>. Before proceeding with the steps, it&#8217;s important to emphasize that the primary advantage of the manual method is its cost-effectiveness, as it doesn&#8217;t require any additional expenses.<\/p>\n<p>However, we will also discuss its limitations, enabling you to make an informed decision on whether to proceed with the manual approach or opt for the automated one.<\/p>\n<ul>\n<li>The process is tedious and time-consuming,<\/li>\n<li>Users are required to have sound technical knowledge to implement the steps.<\/li>\n<li>If the steps are implemented wrongly it can cause permanent loss of data.<\/li>\n<\/ul>\n<p>Without any further delay let\u2019s explore the methods.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_1_Dedupe_Outlook_Contacts_Sequentially\"><\/span>Method 1: Dedupe Outlook Contacts Sequentially<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Firstly, open your <strong>Outlook<\/strong> application.<\/li>\n<li>Now, click on the <strong>People <\/strong>icon.<\/li>\n<li>The easiest way to view your contacts and locate the redundant contacts is by clicking on the <strong>Phone <\/strong>icon in the <strong>Current View<\/strong>.<\/li>\n<li>Press <strong>Ctrl<\/strong> and select the contacts individually.<\/li>\n<li>To delete similar contacts press <strong>Delete <\/strong>or <strong>Ctrl+D<\/strong>.<\/li>\n<\/ol>\n<p>By following these steps you can delete the contacts sequentially. This process is effective when dealing with a manageable number of similar contacts, but it demands significant patience and time when handling a large dataset.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Using_the_ImportExport_feature_in_Outlook\"><\/span>Method 2: Using the Import\/Export feature in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The import\/Export feature is one of the best features in Outlook. It can be used to migrate files to different folders\/Email clients. It is useful even to remove identical Contacts. However, when it comes to Outlook Contact deduplication, utilizing the Import\/Export feature can become both cumbersome and technically involved. The steps are as follows:<\/p>\n<ol>\n<li>Firstly, launch the Outlook application and click <strong>People<\/strong>.<\/li>\n<li>Right-click on the contacts folder and select <strong>New Folder<\/strong>.<\/li>\n<li>Give the Folder a name Example \u201cIdentical\u201d.<\/li>\n<li>Go back to the main contacts folder, and select all the contacts by pressing <strong>Ctrl+A<\/strong>.<\/li>\n<li>Press <strong>Ctrl+Shift+V <\/strong>and select the newly created folder i.e. <strong>\u201cIdentical\u201d<\/strong>.<\/li>\n<li>Now, click <strong>File &gt; Open&amp;Export &gt; Import\/Export<\/strong>.<\/li>\n<li>In the pop-up window select <strong>Export to a File<\/strong>.<\/li>\n<li>Now, select <strong>Comma Separated values <\/strong>and select the recently created file <strong>\u201cIdentical\u201d<\/strong>.<\/li>\n<li>Finally, click on <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<p>Even after diligently following these numerous steps, you have only completed half of the Outlook Contact deduplication process. To fully accomplish the task, let&#8217;s proceed with the additional steps to bring it to completion.<\/p>\n<p><strong>Import Contacts Back to Outlook<\/strong><\/p>\n<ol>\n<li>Launch the Outlook application, and click <strong>Next.<\/strong><\/li>\n<li>Click <strong>Open&amp;Export &gt; Import\/Export<\/strong>.<\/li>\n<li>Select <strong>Import from another program or file, <\/strong>and select <strong>Comma Separated values<\/strong>.<\/li>\n<li>Browse the newly created file and select <strong>Do not import duplicate items<\/strong>.<\/li>\n<li>Finally, click <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<p>After following all the steps with perfection you will be able to remove the identical contacts from Outlook. Any wrong step in this method can cause permanent loss or corruption of data, use <a href=\"https:\/\/www.sysinfotools.com\/recovery\/pst-recovery.php\"><strong>PST File Recovery<\/strong><\/a> <strong>software<\/strong> to recover the damaged files. If you prefer a more straightforward and user-friendly approach to Outlook Contact Deduplication, the next method is the most suitable option for you.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_3_Remove_Similar_Contacts_in_Outlook_with_Ease\"><\/span>Method 3: Remove Similar Contacts in Outlook with Ease<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Sysinfo Outlook Duplicate Killer <\/strong>is an IT Expert IT-recommended tool that is capable of handling all the issues related to Online PST and OST files. This tool is cost-effective software that will be worth every penny spent. The steps are minimal and easy. Even a non-technical user can perform Outlook Contact Deduplication by following the steps.<\/p>\n<ol>\n<li>Install and Run <strong>Outlook Duplicate Killer <\/strong>as an administrator.<\/li>\n<li>Select Multiple Files and click <strong>Next.\u00a0<\/strong><\/li>\n<li>Now, click on <strong>Select File<\/strong> Browse the PST file, and click <strong>Next.<\/strong><\/li>\n<li>In the <strong>Tree-structure <\/strong>format select <strong>Folders having Contacts <\/strong>and click <strong>Next<\/strong>.<\/li>\n<li>Mark the Contacts option in the <strong>Duplicate Items Filter.<\/strong><\/li>\n<li>Finally, click <strong>Convert <\/strong>to initiate the process.<\/li>\n<\/ol>\n<p>By adhering to these concise steps, you will effectively <a href=\"https:\/\/www.sysinfotools.com\/blog\/delete-duplicate-contacts-in-outlook-2010\/\"><strong>eliminate duplicate contacts in Outlook 2010<\/strong><\/a> as well.<\/p>\n<h4>Take Away<\/h4>\n<p>In this article, we have discussed the needs, advantages, and methods of Outlook Contact Deduplication. The manual methods are tedious and they take time to dedupe Outlook cotncats. However, the automated solution Outlook Duplicate Killer is swift and reliable.<\/p>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;13824&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;55&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;4.5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;4.5\\\/5 - (55 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Outlook Contact Deduplication Techniques to Dedupe Outlook Contacts&quot;,&quot;width&quot;:&quot;128&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 128px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            4.5\/5 - (55 votes)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Dealing with unnecessary similar Contacts in Outlook can be incredibly frustrating as it quickly consumes valuable storage space. Outlook<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.sysinfotools.com\/blog\/outlook-contact-deduplication\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":13833,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1588],"tags":[],"class_list":["post-13824","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Outlook Contact Deduplication to Dedupe Outlook Contacts<\/title>\n<meta name=\"description\" content=\"Check the ways to perform the Outlook Contact Deduplication. 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