How‌ ‌to‌ ‌Save‌ ‌Outlook‌ ‌Emails‌ ‌to‌ ‌Hard‌ ‌Drive‌ ‌Without‌ ‌PST‌?

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  • Published on
    November 3rd, 2021
  • Updated on
    July 13, 2022
  • Read Time
    6 minutes
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Summary:-MS Outlook is a commonly used email solution by many industry professionals or for personal work at a lower level. It stores all mailbox information of users in a PST, or we can say Outlook data files. But sometimes, users want to save Outlook emails to hard drive without PST files to avoid corruption of PST or want to transfer emails from Outlook accounts to any other top-notch email clients. In this blog, we will discuss workaround methods to archive Outlook emails without PST files. The guide works for all the Outlook versions like 2007, 2010, 2013, 2016, & 2019 and backup Outlook emails to Computer.

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Ever thought about why hard drives have become too much needful equipment? Because the users have begun thinking about the importance of data backup, which also contains archiving emails from an Outlook to the hard drive. A perfect way to backup crucial data is to download it on an external hard drive. Before moving to the solutions, let’s know some possible reasons behind the backup Outlook emails to hard drive without PST.

Why do Users Want to Save Outlook Emails Without PST?

We are going to mention some of the main causes why a user needs to save Outlook emails on a new computer.

  • There is a possibility that the system may get crashed or any other disaster. Thus, users want to save emails locally so that the user can easily access the information.
  • If you are switching between the systems, like the desktop to laptop leads to the backup of emails.
  • Chances you want to move your data from one Outlook version to another.
  • Sometimes, users have been using MS Outlook for more than personal usage and may think to store old emails and items without PST.
  • The possibility is that the PST file is already present on the system, and users don’t want to increase it.

So, these are the situations when you may need to archive emails without PST on the computer.

How to Save Outlook Emails to Hard Drive Without PST?

Having a backup copy of Outlook mailbox emails without PST saves users from losing their crucial data. To avoid the damage or corruption of the PST file, users want to archive it in other saving formats. It can be done by following easy methods:

  1. Save Outlook Mailbox Emails in MSG format
  2. Save Outlook Mailbox Data in CSV Format
  3. Save Outlook Mailbox Emails in HTML format
  4. Save Outlook Mailbox Emails in PDF Format
  5. Save Outlook Mailbox Emails to Hard Drive as Word File

Let’s discuss each one in detail:

Method 1 – Save Outlook Mailbox Emails in MSG Format

Download Outlook emails in MSG file format is a quick and risk-free way to archive them safely; Follow the steps to-do-so:

  1. First of all, create a folder at your desired path to store archived Outlook emails.
  2. After that, open Outlook and choose the folder containing emails.
  3. Now, click Ctrl + A button to select all the emails.
  4. And, drag-drop the folder at the created folder recently for storing.
  5. After doing this, you will automatically save all those chosen emails in MSG file format.
    choose email in msg format

Method 2 – Save Outlook Mailbox Data in CSV Format

Here is another way by which you can save Outlook PST emails to CSV file format. Only the requirement is to use the Import/Export feature of Outlook. Follow the steps correctly:

  • Start Outlook and go to the File menu.
  • Now, choose the Open & Export and opt for the Import/Export option from the menu.
    choose Open Export
  • In the Import and Export Wizard, select Export to a File and click Next.
    select Export to a File
  • In another step, select Comma Separated Value and click the Next button.
    select Comma Separated Value
  • Now, select a folder you want to export from, i.e., Inbox. Click on the Next button.
    select a folder
  • Then tap on the Browse button to choose the destination path for a resultant file. Click Next.
  • Next, check the Export “Email messages” from folder: Inbox option.
    check Export Email messages
  • Click on the Finish button to complete the process.
    click finish
  • Finally, all your Outlook mailbox emails will be stored in a CSV file on your hard drive.

Method 3 – Save Outlook Mailbox Emails in HTML Format

Besides MSG & CSV formats, you will also save emails from Outlook to HTML. To-do-so steps are as follows:

  • Firstly, Open Outlook and select the email, and double-click on it to save.
  • It will open a new email wizard. Click on the File and choose the Save as option.
  • On the opening window, assign the folder name and choose the saving path from the drop-down as HTML.
  • After that, click on the Save button to download it into HTML format.
  • You can also repeat these steps for other emails that you want to archive.

Method 4 – Save Outlook Mailbox Emails in PDF Format

In order to save Outlook emails in PDF format, firstly, you have to download them as HTML by performing the above steps. Then, implement the below steps:

  1. Now, Open the HTML-based email in any web browser like Google Chrome.
  2. Then click the Ctrl+P key and choose Save as PDF option from the drop-down.
  3. After that, click Save and choose the folder where you want to save it.
  4. At last, click on the Save button to complete the working steps.

Method 5 – Save Outlook Mailbox Emails to Hard Drive as Word File

In order to backup Outlook mailbox emails in Word format, first, you have to save the email as HTML by performing the above steps. After that, perform the below steps:

  • Here, you have to Open Word and go to File>>Open option.
  • Now, Browse the stored HTML-based email file and open it in MS Word.
  • Then click on the File>> Save As option to save the file as a Word document.

In case all of the above methods do not work for you to save Outlook emails to hard drive without PST. It will be a suggestion for you to backup Outlook emails to the computer in PST file format and convert them into 15+ file formats via SysInfo PST File Converter. Some saving options are MSG, EML, MBOX, CSV, OST, HTML, DOC, PNG, JSON, TIFF, etc. In addition, you can also import PST files into Office 365, Gmail, Thunderbird, AOL, IMAP, Live Exchange, Hotmail, etc.


In this blog, we have discussed How to Save Outlook Emails to Hard Drive Without PST. We have also known the reasons and scenarios in which backing up an email from an Outlook mailbox is necessary. Finally, we have provided the workarounds of doing the backup in an elaborated way.

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