Best Approach to Recover Deleted Emails in Office 365 Mailboxes

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  • Published on
    October 4th, 2019
  • Updated on
    February 22, 2021
  • Read Time
    4 minutes

It is very obvious to delete emails from Office 365 but it is very inflexible to recover deleted emails in Office 365. This concern arises in everyone’s mind. Then you may search how to get back deleted emails. So for you, this high-tech guide will serve you the best approaches to get your emails back.

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Quite frequently, Office 365 users unintentionally delete their messages. If you have configured your Office 365 account with the Outlook Windows app, these emails can be easily retrieved.

Let’s move towards the steps to recover deleted emails in Office 365.

Steps to Get back deleted emails from Office 365

Recover deleted Office 365 emails and mailbox folders in Outlook by the below steps:

  • The First step is to find deleted emails in the Deleted Items or Trash folder in your Outlook.
  • Find the deleted emails and then right-click on the important emails and select Move to Other Folder.

Steps to Retrieve Deleted Emails from Office 365 in Outlook Online

Recover deleted Office 365 emails from the mailbox within 30 days by the below steps.

  • Initially, Log in to your Outlook account.
  • Navigate to the “Deleted Items” folder situated on the left pane.
  • Select those emails that you want to restore.
  • On the menu bar, click on the “Recover” or “Recoverable” option.

 Now, you will see the recovered emails into the inbox.

Steps to Recover Emails of Office 365 Deleted Items Folder

These are very simple steps to recover a deleted email folder from the “Deleted Items” folder.

Follow the below steps:

  • Locate to the “Deleted Items” folder on the left pane.
  • Then next to the folder, click on the drop-down menu. This will show all the deleted folders.
  • Then Right-click on the folder that you want to restore and then choose the “move” option.
  • Choose a folder in which you want to restore the emails or you can create a subfolder.
  • Hit on the “Move” option.

A question arises in users’ minds that can they recover emails that are permanently deleted by them accidentally.

Yes, of course, you can recover permanently deleted emails from office 365 in  Outlook.

Recover Permanently Deleted Emails in Outlook 365

Follow the steps for restoring emails which are permanently got deleted:

  • Open Outlook application.
  • Go to the mailbox list.
  • On the left pane of the screen, Browse the  “Deleted Items” folder.
  • Click Recover Deleted Items from Server on the Home tab.
  • From here, select those items that you want to recover.
  • Click Restore selected items.
  • Click OK.
  • You will find that recovered items moved to the Deleted Items folder.
  • Now you can easily move those recovered items to the specific folder.

To Recover Deleted Emails in Office 365 account configured with MS Outlook, almost every user should follow these measures.

You can also retrieve deleted public folder information from Office 365 using these techniques. But, while recovering deleted messages from Office 365, there are some important things to understand.

  • Click the Subject, Deleted On, or From to sort items according to your requirements if you are looking for a specific folder.
  • You will see the items in Recoverable Items folder like contacts, tasks, calendar items, etc. – all are represented by an envelope icon.
  • Sort by Subject column (as it is blank for contacts) if you want to locate a contact.
  • Sort by From column, if you want to find a calendar appointment.
  • Press CTRL on your keyboard to recover multiple items at once, and then select the specific items.

“If you discover no deleted item in the Recoverable Items folder, this implies that the defined storage limit for deleted items is over. In that situation, you can ask Office 365 admin to recover deleted emails. Then, the admin will show you how long the items that have been deleted will remain in the Recoverable Items folder.”

But if admin fails to retrieve your permanently deleted items, the deleted data can be restored using the backup. In such cases, Office 365 Backup and Restore utility struck in mind.

Office 365 Backup and Restore utility is designed to create a backup of Office365 emails into PST, MBOX, EML, etc. This software restores the Office365 Mailbox into the user’s profile quickly. Also, it backup Emails, Contacts, Schedule Meetings, and Calendars of Office365. It is very useful for backing up the all desired data that can be later restored in such situations.

Final Words

It can be difficult to recover deleted emails in Office 365, particularly permanently deleted items. That’s why backup for Office 365 is essential. So you can use the Office 365 Backup and Restore Tool to back up messages and emails. Later, if the data is deleted you can recover it from the backup. We have discussed some manual approaches also but if you face some issues while getting back the deleted emails then you can move towards this Backup and Restore utility.

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