100 MS Word Shortcut Keys For Windows – Be A MS Office Expert

MS Word is used for drafting a detailed document so that it looks attractive. I know you must be using MS Word with a combination of Keyboard and Mouse and novice usually does that. But a person who knows most of the MS word shortcut keys is a professional user of MS Word.

So why are you wasting your time on moving the cursor, rather than just pressing the keys on the keyboard and doing the same work in less time?

Are you unaware of the Shortcut Keys?

Have you ever realized that it will save a lot of time and effort?

I suppose that neither you are aware of the shortcut keys, nor you have ever realized. So don’t worry I will be telling you 100different shortcut keys according to their usage for a particular work. In the beginning, you’ll find it difficult to use shortcuts but once you get good hands on it then it would be the easiest task to do.

It is better to be a smart worker, rather than a hard worker. Save your time, efforts and energy. Let’s see those MS Word Shortcuts which can be used during your work.

General Shortcuts
1.Ctrl+NOpen New Document.
2.Ctrl+OOpen an Existing Document.
3.Ctrl+SSave the Document.
4.F12Open Save As Dialogue Box.
5.Ctrl + WClose the Document.
6.Ctrl + ZUndo any Activity.
7.Ctrl + YRedo the Activity.
8.Alt + Ctrl + SRemove a Split Window or Split Window.
9.Ctrl + Alt + VView Print Layout.
10.Ctrl + Alt + OOutline View.
11.Ctrl + Alt + NDraft View.
12.Ctrl + F2View Print Preview.
13.F1Open Help.
14.Alt + QOpens Tell me whatyou want to do Box.
15.F9Refresh the Selected Field Codes.
16.Ctrl + FFind any Word in the Document.
17.F7Grammar Check.
18.Shift + F7Opens Thesaurus and finds the meaning of the Selected word.

If you want to navigate the Text Cursor then you can do that without a mouse. Let’s see the Navigating MS Word Shortcut keys.

Document Navigation Shortcuts
19.Shift + Left/Right ArrowExtend one by one character Selection to the Left or Right.
20.Ctrl + Shift + Left/Right ArrowExtend one by one Word Selection to the Left or Right.
21.Shift + Up/Down ArrowSelecting Up or Down Line one by one.
22.Ctrl + Shift + Up/Down ArrowSelecting Up or Down Whole Paragraph one by one.
23.Shift + EndSelection of Characters up to End Line.
24.Shift + HomeSelection of Characters up to the First line.
25.Ctrl + Shift + Home/EndSelection of Characters to Beginning or End.
26.Shift + Page up/Page DownSelect Characters up to one screen Up or Down.
27.Ctrl + ASelect Entire Document.
28.Ctrl + Shift + 8Selects a Column.

Sometimes the user wants to edit a document fast. So he can use some of the editing shortcuts.

Editing Shortcuts
29.BackspaceErase One Character to the Left.
30.Ctrl + BackspaceErase one word to the Left.
31.DeleteErase one Character to the Right.
32.Ctrl + DeleteErase one Word to the Right.
33.Ctrl + CCopy Selected Text.
34.Ctrl + XCut Selected Text.
35.Ctrl + VPaste Cut or Copied Text.
36.Ctrl + Shift + F3Paste Spike Contents.
37.Alt + Shift + RCopy Header or Footer used in the Previous Document.

Every user wants that his contents look attractive. So it can only be done by editing the character and using clear texts. So here you can grab some Characters editing Shortcuts.

Characters Formatting Shortcuts
38.Ctrl + BBold Texts.
39.Ctrl + IItalicize Texts.
40.Ctrl + UUnderline Texts.
41.Ctrl + Shift + WApply to underline below words only and not under Space.
42.Ctrl + Shift + DApply Double Underline.
43.Ctrl + DOpen Font Dialogue Box.
44.Ctrl + Shift + > or <Increase or Decrease the font Size of the Character.
45.Ctrl + ] or [Increase or Decrease the font size of a particular segment only.
46.Ctrl + “=”Apply Subscript Formatting.
47.Ctrl + Shift + Plus KeyApply Superscript Formatting.
48.Ctrl + Shift + AChanges All Letters to Uppercase.
49.Ctrl + Shift + KChanges All Letters to Lowercase.
50.Ctrl + Shift + CCopies the Character Format in an Existing Document.
51.Ctrl + Shift + VPaste the Character Format in a new Document.
52.Ctrl + SpaceRemoves Manual Formatting from the Selected Segment.

Now, let’s come to the Paragraph editing through shortcuts. You can edit the entire paragraph using the MS Word Shortcut keys.

Paragraph Editing Shortcut Keys
53.Ctrl + MIncrease Indent Level of Paragraph every time you press it.
54.Ctrl + Shift + MDecreases Indent Level of Paragraph every time you press it.
55.Ctrl + THanging Indent is Increased Every time you Press it.
56.Ctrl + Shift + THanging Indent is Decreased Every time you Press it.
57.Ctrl + ECentre a Paragraph.
58.Ctrl + LLeft Alignment of a Paragraph.
59.Ctrl + RRight Alignment of a Paragraph.
60.Ctrl + JJustify a Paragraph.
61.Ctrl + 1Single Spacing Between Two Lines.
62.Ctrl + 2Double Spacing Between Two Lines.
63.Ctrl + 51.5 Line Spacing Between two Lines.
64.Ctrl + 0Remove one line Spacing of a Preceding paragraph.
65.Ctrl + Shift + SOpen window for applying Styles.
66.Ctrl + Shift + NApply Normal paragraph Style.
67.Alt + Ctrl + 1Heading 1 Style.
68.Alt + Ctrl + 2Heading 2 Style.
69.Alt + Ctrl + 3Heading 3 Style.
70.Ctrl + Shift + LApply List Style.
71.Ctrl + QRemove all formatting from the paragraph.

Here are some of the inserting shortcuts where you can insert various things using the Word Shortcuts buttons.

Inserting Shortcuts
72.Shift + EnterInsert link Break.
73.Ctrl + EnterInsert Page Break.
74.Ctrl + Shift + EnterInsert Column Break.
75.Alt + Ctrl + Hyphen ‘-‘Insert an em Dash.
76.Ctrl + Shift + SpaceInsert Non-Breaking Space.
77.Alt + Ctrl + CInsert Copyright Symbol.
78.Alt + Ctrl +RInsert Registered Trademark Symbol.
79.Alt + Ctrl + TInsert Trademark Symbol.

Some shortcuts for the Outline of a word file.

Outline Shortcuts
80.Alt + Shift + Left/Right ArrowMove a line Left or Right.
81.Ctrl + Shift + NDemote Outline lever to Regular Text.
82.Alt + Shift + Up/Down ArrowMove the Line Up or Down in the Outline.
83.Alt + Shift + Plus or Minus KeyEnlarge or Collapse Characters under Heading.
84.Alt + Shift + AEnlarge or Collapse All Characters under Heading.
85.Alt + Shift + LHighlight First line of a Body or Text.
86.Alt + Shift + 1Highlights all texts Having Heading 1 texts.
87.Alt + Shift + Any Number KeyShows All Texts according to the Heading Size.

Finally, here are some of the Tables Shortcuts. Once you insert a table in a word document then you can apply these shortcuts.

Tables Shortcuts
88.TabNavigate to the Next Cell in a Row.
89.Shift + TabNavigate to the Previous Cell.
90.Alt + HomeGo to the First cell of the Row in a table.
91.Alt + EndGo to the Last cell of the Row in a table.
92.Alt + Page upGo to the First cell of the Column in a table.
93.Alt + Page DownGo to the Last cell of the Column in a table.
94.Up Arrow KeysMove to the previous cell in upward Direction.
95.Down Arrow KeysMove to next cell downward Direction.
96.Shift + UpSelect the Cells above the current cell.
97.Shift + DownSelect the Cell Below the Current Cell.
98.Alt + F5Select full table.
99.Shift + F3Change Keyboard Case.
100.Ctrl + F3Cut Selected texts to the Spike.


Well, you have discovered 100 MS Word shortcut keys which will save a lot of time and effort. You can’t mug up all the shortcuts but try to remember some frequently used ones. I can guarantee that it will be efficient and you will enjoy applying the shortcuts. I have covered almost all the possible shortcuts in this article. Apply them according to your needs. Hope you liked this article.