How to Export Outlook Emails to Excel With Date and Time?

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  • Published on
    December 18th, 2020
  • Updated on
    March 1, 2021
  • Read Time
    4 minutes
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This section mainly considers “how to export Outlook emails to Excel with a chosen date range“.

Do you want to export Outlook emails to Excel? Here, we are mentioning the easiest way to transfer emails from MS Outlook to Excel with date and time. At the end of this handout, you will get an absolute solution to move Outlook emails to CSV files.

Maximum users are MS Excel friendly, and they require to manage information or data into Excel for interpreting the outcome and getting distinct results.

Let’s move forward to the way for exporting Outlook Emails to MS Excel. There are different ways to export Outlook Emails to MS Excel that you can utilize.

download win download

#1. Using the Copy & Paste Method

  • Find the Outlook emails from a specific date range. It usually needs two dates, enter those two dates in the search bar of Outlook emails, and the result will appear on your screen like this:
select file as per date
  • Select the whole bunch of emails that appear on-screen by pressing (Ctrl + A).
  • Now, Copy all the selected emails (Ctrl + C).
  • Then, open the MS Excel spreadsheet, paste the selected emails by (Ctrl+V).
  • Now, the whole data is pasted from Outlook with the specific Date range.
paste data from outlook

You have exported Outlook emails with the specific date range by using the Copy-Paste method. This method is a primary way that enables work in some particular analysis work.

#2. Using Import/Export Option Within Outlook

  • First, launch MS Outlook on your system.
  • Within Outlook, tap on the “File” tab, then hit on the Open option and select Import from the list.
  • Here, the Import and Export Wizard will initiate.
  • Now, select “Export to a file” from the list and hit on the “Next” button.
  • After that, select “Comma Separated Values” (Windows) from the list and tap on the “Next” to proceed.
  • Choose the folder that you need to convert and hit on the “Next” button.
  • Select the coveted location and click on the “Next” button.
  • At last, click on the “Finish” button.

If you are trying this method to export Outlook Emails to Excel, you will successfully export the emails. Besides this, this method comes with some limitations, and it can create a significant issue while exporting. 

  • Unable to export damaged PST files.
  • Time-consuming process.
  • Increase the chances of Data loss and inconsistency.
  • Attachment cannot be exported.

Moreover, do not worry about these limitations. Here is another way that can neglect these limitations, and able to Export Outlook Emails to Excel with comfort.

The usually reliable and fore-most solution, i.e., PST file Converter. Applying this utility even a novice person can also export PST files to CSV and different other formats.

Let’s have a look at the steps:

  • Download and Run the software.
download software
  • Now, select Single or Multiple file/folder as per your necessity. Later hit Next to continue.
click next
  • Here, select the files from the Tree-structure, and you can preview them before exporting, again hit on the Next button.
select file from tree structure
  • Now, choose the CSV file format from the drop-down list to export the Outlook emails. 
select csv format
  • If you require to eliminate duplicate emails, then check the box “Remove duplicate mails.”
remove dupicate email
  • Select the Outlook emails by Date Range filter.
  • In this step, enter a name to the exported folder by applying the Custom Folder Name feature.
customise folder
  • At last, assign a path to save the exported files. Tap on the Convert button to begin the exportation process.
clcik convert button
  • At last, you have successfully exported your Outlook emails in CSV file format.
download report

This is how you can export Outlook emails to Excel with the date range. Have a look at some essential features of this solution.

Attributes of Alternate Solution

  • Users can move PST files into TXT, DOC, DOCM type document formats.
  • Equipped with an advantage of a Date range filter for filtering Outlook emails based on the particular date range.
  • Single and Multiple modes can do PST Conversion. 
  • Import Outlook PST to Office 365,  Opera Mail, Thunderbird, Yahoo, Live Exchange, Gmail, IMAP, and Hotmail Online.


We have addressed different methods to export Outlook Emails to Excel. But besides this, the manual approach has some limitations and can create a significant issue throughout the exporting process. So strongly, we recommend for PST Converter to export Outlook emails to CSV or Microsoft Excel spreadsheet.

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