5 Untold Methods to Export Office 365 Mailbox to PST in 2023

Methods to Import All O365 Emails to Outlook PST

There are 5 different that can help to move all Microsoft 365 emails and attachments to PST. The Office 365 users are free to implement any method and perform the migration.

Method 1: Professional Tool to Export Office 365 to PST

1. Firstly, Install and Run the Office 365 Backup Tool as an administrator on your system.
2. Click on Modern Authentication and enter your Username and click Sign In.
3. After successful Login select the file/folders from the tree-structured format.
4. Now, click Next and choose saving format as PST and click Next.
5. Finally, opt for the additional features and click Next>Convert.

Furthermore, even individuals without technical expertise can easily adhere to these straightforward steps to import Office 365 to PST using the SysInfo Office 365 Backup Tool.

Note: To execute the second method, initially proceed with method 2, followed by method 3.

Method 2: Export O365 to PST using Powershell

• Step 1: MS Exchange Server to establish Connection

To initiate the procedure of exporting PST from Office 365, execute the following command in PowerShell:

PowerShell

$UserCredential = Get-Credential

In this step, provide the credentials of your Office 365 account, including the username and password, as indicated within the Windows PowerShell Credential Request wizard.

Next, proceed by executing the subsequent command:

PowerShell

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic –AllowRedirection

Following this, run the ensuing command:

PowerShell

Import-PSSession $Session

• Step 2: Authorize mailbox access for exporting through PowerShell

This illustration will grant complete access to the mailbox of freshwriter@teamsysinfotools.com for writer@teamsysinfotools.com:

PowerShell

Add-MailboxPermission -User freshwritersupport@teamsysinfotools.com -Identity writersupport@teamsysinfotools.com -AccessRights FullAccess -InheritanceType All

After performing the above two steps, follow the next method to complete the migration of Office365 to PST.

Method 3: Using Outlook for Office 365 to PST Migration

Using Outlook to export an Office 365 mailbox to PST involves the following steps:

• Firstly, launch Outlook and click the File menu located in the upper left corner.
• Select Open & Export, then opt for Import/Export.
• Choose the Export to a file option and click Next.
• Then, select the Outlook Data File (.pst) option and proceed by clicking Next.
• Choose writer@teamsysinfotools.com from the provided list and proceed by clicking Next. Make sure to activate the Include Subfolders checkbox.

Note: Step 5 is for users who have implemented Method 2 or else skip Step 5.

• Finally, on the last screen, click the Browse button to designate the destination for the PST file.

After following this method a user will be able to export Office 365 to PST using the Outlook application.

Method 4: eDiscovery to change Office 365 to PST

1. Firstly, log into Office 365 using admin credentials.
2. Secondly, go to Exchange in the Admin Center.
3. Access Permissions > admin roles and choose Discovery Manager.
4. Under Discovery Management, select eDiscovery Administrator and save.
5. Create a new Content Search query with a name and description.
6. Define search details and proceed.
7. Choose the recent search in Microsoft Purview Window.
8. Click Action and select Export Result from the dropdown.
9. Select PST for Office 365 Mailbox items and export.
10. Copy the export key, then click Download results.
11. Finally, Open O365 Export Tool, paste the key, select PST file location, and Start.

eDiscovery can be challenging for many users it requires sound technical knowledge. However, the above steps have been simplified such that a user can follow them to migrate Office 365 to PST.

Method 5: Export O365 to PST on MAC

1. Launch Mac Office 365 Backup Tool.
2. Authenticate O365 Login and Mark emails that have to be imported to PST.
3. Then choose the PST option in the Savings Option List.
4. Define the Location and import O365 emails to PST on Mac.

Final Verdict

Within this brief and informative blog post, we have outlined 5 extensively tested and verified methods. Each method is presented as a step-by-step guide. Although the manual approaches can be time-consuming, users can effortlessly export Office 365 to PST by adopting Method 1, which involves utilizing the Sysinfo Office 365 Backup tool.

Frequently Asked Questions